BYLAWS OF THE CORONADO REPUBLICAN CLUB
(Amended by Membership April 24, 2025)
ARTICLE I — NAME
The name of this organization shall be the Coronado Republican Club (hereinafter referred to as “CRC”).
ARTICLE II — MISSION AND PURPOSE
Section 1: Mission
The mission of the CRC is to unite Coronado Republicans and Conservatives in a dynamic group. Guided by our principles and values, we shall promote good governance, support qualified candidates for public office, and empower our members to make a positive impact in our community’s civic affairs.
Section 2: Purpose
The purposes of the CRC are to:
• Unite Coronado Republicans and independent-minded conservatives in a dynamic group.
• Promote and defend conservative principles.
• Expand membership opportunities for positive impact in civic affairs.
• Organize members with a mission-focused structure and event calendar.
• Support the Republican platform and nominees for public office.
• Increase awareness of issues and policies that impact residents on local, state, and national levels.
ARTICLE III — MEMBERSHIP
Section 1:
Membership is open to all registered Republicans and registered Independents, who are at least eighteen (18) years of age, and who support the purposes of the organization and abide by these bylaws. Registered Republicans shall constitute a minimum of 85 percent of the CRC’s membership at all times.
Members must be current with yearly CRC dues to remain in good standing.
A member will have the privilege of making motions, nominating, voting and holding an office after being a member for thirty (30) days, and are in good standing with the CRC. No proxy voting is permitted.
ARTICLE IV — MEMBERSHIP MEETINGS
Section 1:
Regular meetings of the CRC shall normally be held MONTHLY unless otherwise notified by the Board of Directors. Special meetings may be called by either Board Co-Chairs, with the approval of the Board of Directors, or at the written request of (5) members who are in good standing. The CRC’s Regular “annual” meeting shall be held in January, at which time election of upcoming Board positions will be conducted. A quorum for Regular and Special meetings shall consist of 20 members in good standing, or twenty percent (20%) of CRC members in good standing, whichever is greater. All Regular and Special meetings are open to members in good standing and their invited guests.
Section 2:
Except in the event of a Special meeting, notice of the time and place of every Regular and Special meeting shall be given to all members via email not less than ten (10) days. Regular and Special meeting notices shall be sent to each member’s email address as it appears on the CRC’s membership list. CRC contact information for meeting invitation requests shall be included in all meeting notices.
ARTICLE V — DUES
Section 1:
The CRC’s fiscal year shall be from January 1 through December 31. Dues shall be payable in January of each year. New member dues received by the CRC after October 1 shall be considered full payment for the remainder of that fiscal year and also for the following fiscal year.
Section 2:
Dues shall be considered delinquent if not paid by March 1st, and if not paid by May 1st the delinquent member’s status in the CRC shall be revoked. The Membership Committee Director shall notify the Board of Directors, in writing, those members who are delinquent before they are removed from the roster.
ARTICLE VI — ETHICS
Section 1:
The CRC is committed to upholding the highest standards of ethics in all its activities. Members shall conduct themselves with integrity, honesty, and transparency, respecting the democratic process and the rights of all individuals. We shall avoid conflicts of interest, refrain from using CRC resources for personal gain or unauthorized purposes. Members are expected to comply with all applicable laws and to foster an environment of trust within the CRC and in the broader community.
Section 2:
Neither the CRC name, nor logo, shall be used by any member for any purpose without prior express permission of the Board of Directors. This shall apply to all written or electronic communication of any form (to include mail, email, social media, and instant messaging).
Section 3:
The Board of Directors shall approve all materials (to include but not be limited by — literature, petitions, flyers, or announcements of any description) in advance of being distributed or circulated at any regular member meeting.
Section 4:
The CRC membership list shall not be given to any other organization or non-member.6
ARTICLE VII — BOARD OF DIRECTORS (BOD)
Section 1: Composition and Meetings
The Board of Directors (hereinafter referred to as "the Board" or “BOD”) shall be composed of the following five (5) elected officers:
• Two Co-Chairs
• Secretary
• Treasurer
• Membership Chair
The Board shall meet at least six (6) times a year. The Board’s meetings shall precede regular CRC meetings by at least seven (7) business days. Either Co-Chair or a majority of the Board may call additional meetings at any time.
Immediate past serving Co-Chairs shall serve in an advisory capacity to the CRC Board of Directors.
Section 2: Officer Duties
A. The Co-Chairs shall:
• Serve as the official representatives and spokespersons for the CRC unless otherwise designated.
• Supervise the activities of the Board and provide guidance.
• Appoint Chairs of each Standing Committee.
• Oversee Committees
• Develop relationships with other organizations and coordinate speaker opportunities
• One Co-Chair shall serve as the President of the organization. The President shall be the chief volunteer officer of the corporation and shall perform all other duties incident to the office or properly required by the board of directors.
B. The Secretary shall:
• Record the minutes of all meetings, including meetings of the Board of Directors.
C. The Treasurer shall:
• Shall keep the books of all money transactions of the CRC.
• Shall receive all monies relative to the CRC, and deposit all monies collected within 10 days of receipt.
• Shall obtain prior approval by the Board for any financial expenditures exceeding $250.00.
• Shall issue all checks; checks exceeding $250.00 require the signatures of two (2) Board of Directors officers.
• Prepare a written treasury report at all meetings of the Executive Board, and quarterly at regularly scheduled general membership meetings.
D. The Membership Chair shall:
• Develop and oversee the CRC’s membership program, to include growth, welcoming, member communication, and participation.
• Maintain the membership roster and ensure adherence to membership requirements.
• Serve as the Chair of the Membership Committee.
Section 3: BOD Nominations, Elections, and Terms of Office
E. Nominations: There shall be a Nominating Committee of five (5) CRC members in good standing, appointed by the Board of Directors in November. Nominees for Board positions will take place in December, with a final vote by CRC members in good standing in January. Eligible members for nomination must be in good standing, be willing to serve, and be registered Republicans in San Diego County.
F. Election: Officers shall be elected by a majority vote of the membership at the January meeting or at a special meeting called for that purpose.
G. Term of Office: Each officer shall serve for a term of two years with no limit as to how many terms an individual is allowed to serve as a member (provided that any member may be removed at any time by a majority vote of the Board of Directors of the Association; and provided further that any member may resign at any time). However, a Co-Chair shall serve as President for a term of one year, with no limit as to how many terms and individual is allowed to serve.
Section 4: BOD Resignations, Replacements, and Removals
H. Any member of the Board of Directors may resign at any time by giving written notice to the Board Chairperson or the Secretary. Such resignation shall take effect at the time specified therein, or if no time is specified, upon receipt of the notice.
I. In the event that a vacancy occurs on the Board because for any reason, a successor shall be appointed by the Co-Chairs of the CRC at the next regularly scheduled meeting and shall serve until new members of the Board are appointed.
J. A member of the Board may be removed from office for cause by a majority vote as specified below. "Cause" for removal may include, but is not limited to:
• Gross negligence of duties.
• Conduct detrimental to the interests or reputation of the CRC.
• Violation of the CRC's bylaws.
• Absence from three consecutive Board meetings without valid excuse.
K. Procedure for Removal:
• Notice: The Board shall provide written notice to the member in question at least two weeks before any meeting where removal is to be considered. This notice shall include the reasons for the proposed removal.
• Hearing: The member shall have the right to be heard at a meeting of the Board where the removal is discussed. They may present their case either in person or through written communication if they cannot attend.
• Vote: The vote for removal must occur at a meeting where a quorum is present. The member subject to removal shall not vote on their own removal.
ARTICLE VIII — STANDING COMMITTEES
Section 1: Standing Committee Chairs
All Standing committees shall be led by a committee Chair, each appointed by the Club Co-Chairs. Committee Chairs shall:
• Ensure their committee meets regularly (at least monthly).
• Prepare and provide (written, or in person when requested) regular updates at every BOD meeting, and when requested at the CRC’s Regular and Special meetings.
Section 2: Standing Committees
L. Nominating Committee: The Nominating Committee shall consist of five committee members (one of whom shall be designated as Chair), and shall be appointed by the Board in November, with a corresponding notice to members of Board vacancies to be filled. In December, the Nominating Committee shall review all candidates for Board positions, conduct interviews, and shall deliver a recommended slate of candidates to the Board. Multiple qualified candidates may be nominated for vacancies. If a member of the Nominating Committee decides to become a candidate, that member must step off of the Committee and will be replaced by the Board. In January, the Board shall announce the final slate to CRC membership at least ten (10) days prior to the January annual CRC meeting. An election to fill Board vacancies will occur at the CRC’s “Annual” January meeting.
M. Membership Committee: Shall promote new membership in the CRC, oversee a standardized “welcome” process for new members, and maximize member participation in CRC events. The Committee shall organize (with other relevant Committees) CRC participation in the 4th of July Parade, Christmas Parade, local charity events, CRC fundraisers, and other special events such as Concerts in the Park. Administratively, the Committee shall be responsible for maintaining a current and accurate membership list, recording member attendance at Regular and Special meetings, and assist in conducting elections for CRC Officers. The BOD Membership Chair shall serve as the Chair of the Membership Committee, and shall also be an engaged member of all standing committees except the Nominating Committee.
N. Communication Committee: Shall be responsible for all internal and external CRC communications. The committee shall create and execute a communications strategy to support the purpose of the CRC outlined in Article II, Section 2 of these bylaws. The Committee shall maintain and update the CRC website and all social media platforms. The Communication Committee Chair shall obtain approval from the CRC Co-Chairs prior to releasing any public communications on behalf of the CRC (including but not be limited to, social media posts, emails, written correspondence, advertisements, and letters to the editor).
O. Public Policy Committee: Shall review local, state and federal public policies of note (both existing and proposed), provide analysis and recommendations to the BOD, and work closely with the Communications Committee to share awareness of public policy matters. During election seasons, the Committee shall coordinate with the BOD on local candidate interviews for potential CRC endorsements.
P. Social Committee: Shall plan, organize, and conduct dynamic and interesting CRC social events for members (apart from Regular CRC meetings), and work closely with the Hospitality Committee for logistical support and event planning.
Q. Hospitality Committee: Shall host the CRC’s in-person Regular and Special meetings and support CRC event planning as required. The Committee shall be responsible for all CRC event logistics, to include facility reservations, conduct set-up / clean-up, arrange for refreshments, tables/seating, and other necessities as needed.
R. Grassroots Committee: Shall coordinate all grassroots CRC activities, to include voter registration drives, precinct canvassing, “Get Out and Vote” efforts, and other election focused activities.
ARTICLE IX — AMENDMENTS
Section 1:
Recommended changes to these bylaws may be initiated by the Board of Directors via majority vote and shall presented to CRC membership for final approval. These bylaws may be amended at any regular meeting of the CRC by a two-thirds (2/3) vote of members present who are in good standing — with the stipulation that the proposed changes were presented at the immediate previous regular meeting of the CRC and sent via email to all members at least ten (10) days prior to the regular meeting in which a vote on the changes is on the agenda.
ARTICLE X — AFFILIATIONS
The CRC will be affiliated with applicable organizations as deemed appropriate by the Board of Directors.
ARTICLE XII — CANDIDATE AND BALLOT MEASURE ENDORSEMENTS
Section 1: Candidates
The CRC may endorse candidates seeking public office. The CRC shall not endorse more candidates than vacant seats up for election.
The BOD shall coordinate with the Policy Committee Chair on potential endorsements, and shall, by a majority BOD vote, nominate candidates to be voted on by CRC members.
Member voting on candidate endorsements shall be held in accordance with notice guidelines in Article IV, Section 2, of these bylaws. To receive a CRC endorsement, BOD nominated candidates shall be required to receive a majority vote, cast in person by members in good standing, at a Regular or Special meeting.
Section 2: Ballot Measures
The CRC may take positions on ballot measures. The BOD shall coordinate with the Policy Committee Chair on ballot measures, and shall, by a majority BOD vote, nominate individual ballot measures for consideration by CRC members. Member voting on ballot measures shall be held in accordance with notice guidelines in Article IV, Section 2, of these bylaws. To receive a CRC endorsement (“Yes”) or non-endorsement (“No”), a BOD nominated ballot measure shall be required to receive a majority vote, cast in person by members in good standing, at a Regular or Special meeting.
GOVERNING LAW
The bylaws shall be subject to the provisions of the California State Election law.
EFFECTIVE DATE AND CONTINUING EFFECT
These bylaws shall be effective immediately upon their adoption and shall continue to be the rules hereafter until repealed or superseded.
AVAILABILITY OF RECORDS
The names, addresses and telephone numbers of CRC members shall be available to Committee members and members in good standing of the Republican Party upon request solely for the use in party activities. No information regarding CRC members may be disclosed for any other purpose, whether commercial or otherwise, without the member’s explicit, prior consent.
CRC Bylaws 2025